Software Communication Plan Template — Communicate Change with Clarity | PeopleReadi

$19

Many software rollouts run into challenges because communication is inconsistent, unclear, or shared too late.

This template helps you plan what to communicate, when to share it, and how to keep people informed throughout the change — reducing confusion and building confidence across teams.

The Software Communication Plan Template provides a practical, people-centered way to organize communication across the rollout timeline — turning ad hoc messages into a clear, intentional communication plan.

It brings structure to communication.
It reduces uncertainty during change.

Together, this helps teams feel informed, prepared, and supported.

What This Template Helps You Do

Use this template to:

Define key messages across each phase of the software rollout
Plan when and how communication should occur
Ensure consistent messaging across leaders and teams
Keep employees informed and aligned throughout change

What’s Included

Software Communication Plan Template
An editable communication planning document you can use to map messages, audiences, timing, and channels across the rollout. Includes clear sections, sample text, and AI prompts to help you tailor communication quickly while keeping the tone clear and human.

Why This Template Adds Value

Brings clarity and structure to change communication
Reduces confusion caused by inconsistent or last-minute messaging
Supports proactive, well-timed communication decisions
Reinforces a people-first approach to software change

Who It’s Designed For

Business owners and leaders communicating software change
HR, operations, and change leads planning rollout messaging
Small to medium businesses without dedicated communications or change teams

What’s Included in Your Download

1 editable Word document (.docx)
Built-in instructions, sample text, and AI prompts
Guidance for shaping AI-generated content so it remains clear and human

Part of the PeopleReadi Software Rollout Series, this template helps you plan and deliver clear, consistent communication so people understand what’s happening and feel informed throughout the change.

Looking for end-to-end support?

Explore the complete PeopleReadi Software Rollout Series to guide your team from planning through go-live with a full set of templates designed to work together.

View the complete Software Rollout Series. (https://peoplereadi.gumroad.com/l/rtipab)

I want this!

The Software Communication Plan Template helps you plan and deliver clear, timely messages throughout a software rollout. By organizing what to communicate, when to share it, and how information flows, this template supports consistent communication that keeps people informed and reduces uncertainty during change. Part of the PeopleReadi Software Rollout Series.

Communicate Change with Clarity, Consistency, & Confidence

The Software Communication Plan Template is designed to help teams communicate software change in a clear, consistent, and intentional way. It provides a simple framework for planning communication across the rollout timeline so messages support understanding instead of creating confusion.

A Structured Approach to Planning Communications

The template guides you through identifying key messages, audiences, timing, and channels, helping communication feel coordinated rather than reactive. Built-in instructions, sample language, and AI prompts make it easy to adapt the plan to your organization while keeping the tone clear, human, and supportive.

Part of the PeopleReadi Software Rollout Series

This template is especially helpful for teams without dedicated communications or change management resources. It works best when used alongside planning, readiness, and training tools to ensure communication aligns with the broader change effort and supports people throughout the rollout.

Size

174 KB

Length

8 pages